AYFL Meeting Minutes

4/26/17

 

Meeting Started: 7:30pm

Leagues Present: Coconut Creek, Cooper/Davie, Coral Springs, Deerfield, Delray, Hollywood, Miramar, Plantation, PPO, Sunrise, Tamarac, West Pines

Presidents Report:

·       Releases

o   Need to know who owes equipment so releases can be signed

Speakers:

Treasurers Report:

·       No report

Secretary Report:

·       Motion by Plantation and seconded by Tamarac to accept the minutes from the previous week. Motion passed 10 to 0.

Heads Up Football:

Park Weight Class Committee:

Bylaw Committee:

Vison Committee:

Referee Committee:

Events Committee:

·       Football Combine

o   Combine being postponed until at least June

RCC:

·       See RCC recommendation below

·       Motion by Plantation and seconded by Coral Springs to overturn the RCC recommendation and accept Plantations self imposed sanctions(see below). Motion passed 10 to 0.

Special Committee:

·       All coaches coming off multiple game suspensions or expulsion will go before a special committee in order to be reinstated.

Referee Report:

Old Business:

New Business:

·       Footballs will be in on Friday

·       July Practice

o   Starts Wednesday, July 5th.

o   No Pads from Wednesday July 5th through Saturday July 8th.

o   Helmets only Monday July 10th and Tuesday July 11th.

o   Full pads starting Wednesday July 12th.

·       Waiting for dates to tour Dolphin Training Facility.

·       Need single point of contact for each club.

·       Background Check Policies

 

Program

Level

Provider

Reviewer

Sunrise

2

City

Brandon

Tamarac

2

City

Board

PPO

2

City

Optimist

West Pines

2

City

Mario

Plantation

1

Protect Youth Sports

Board

Coral Springs

1

?

VP

Deerfield

2

City

City

Miramar

2

City

?

Colts

1

NCSI

Optimist

Coconut Creek

1

?

Board

Delray

2

City

City

Hollywood

1

PAL

City

o   Committee

§  AJ

§  Mike

§  Robert

§  Joel

§  Jerome

§  Joe

Cleanup by Delray

Meeting ended at 8:50pm


 

RECOMMENDATIONS

Article Ill, Section 111.3b provides for the permanent exclusion of any individual found guilty of a felony offense involving violence.

Cathy claims she failed to review background check and that it was a mistake and not intentional. Current system for screening at PAL is that coaches undergo background check and Cathy is only individual to review the screening report. Cathy then provides list to City and AYFL of all approved coaches. Because there is no check and balance system, the RCC cannot prove that Cathy willfully failed to check this individual's background report. Notwithstanding same, a mistake does not exonerate Cathy from her responsibilities to both the AYFL and PAL.

1. Cathy Watts placed on probation effective immediately through April 30, 2018

2. Cathy will be permitted to attend meetings as a life member; however, during her probationary term, she may not act as PAL League Rep or Alt Rep.

3. PAL placed on probation effective immediately through April 30, 2018

4. PAL fined $1000.00 for lack of oversight and potential exposure to league

5. RCC accepts PAL's new background screening policy:

a.           An additional board member, who is also a lieutenant in the Fort Lauderdale Police Department, will obtain a list of all potential coaches prior to the start of the season. All coaches will agree to the background check and additional validation screening that will occur through the board member.

b.          The results of both the background check, and additional screening will be reviewed by the PAL Board members coaches committee to ensure compliance with the bylaws.

c.            Prior to approving the coaches for eligibility, the results and additional screening will be submitted back to the city of Plantation for their review. Noteprior to this incident, the city of Plantation ran the background checks but left the verification of eligibility on us to complete. Moving forward they will also review and serve as an additional layer of verification.

d.          Once all the above measures have been completed all potential coaches will receive their authorizations to coach. Should any coach refuse the process or fail the requirements, their coaching applications will be denied.

6. RCC will notify City of Plantation of this issue and request that City become more involved in the screening process to put the onus of approving background checks on the City.


 

TO: AYFL RCC

 

Re: XXXXXXXXXXXXXXXX

AYFL RCC,

This letter is in response to the allegation of allowing XXXXXXXXXXXXXXXX, to be a coach of the 2016 PAL Wildcats while having been arrested and convicted of a felony offense.

It is with our deepest apology, that we, unintentionally, missed the information that was returned on his background check and that he did indeed have a charge and was convicted of a felony offense.  This is something that we will take extreme measures to ensure that it never happens again.

For clarification, Mr. XXXXXXX was only a coach for the 2016 football season and served mainly in capacity of a team helper.  He never revealed to anyone that he had this violation that occurred over 25 years ago,  as he stated to us when we inquired with him upon hearing of the allegation. Additionally, we did complete a background check on Mr. XXXXXXX prior to the 2016 season as required by our bylaws, however, as previously stated, we did not look closely at the information that was revealed as a part of the background check results.

It has been stated that he coached in 2015 and 2016, but this is not true.  Mr. XXXXXXX was only a coach for the Plantation Wildcats in 2016.

Nonetheless, we were not diligent enough in ensuring that Mr. XXXXXXX met the requirement to coach as outlined in the AYFL bylaws and stand behind our administrative oversight. To note, each year we turn away several coaches that do not reveal their violations but as a result of their background checks, do not meet the qualifications to coach.  We take this matter seriously as we understand the trust that is given to us to protect the kids within our program.

To remedy this and to prevent this from happening again in the future, we are adding the following measures to our validation process:

1.       An additional board member, who is also a lieutenant in the Fort Lauderdale Police Department, will obtain a list of all potential coaches prior to the start of the season.  All coaches will agree to the background check and additional validation screening that will occur through the board member.  

2.      The results of both the background check, and additional screening will be reviewed by the PAL Board members coaches committee to ensure compliance with the bylaws.

3.      Prior to approving the coaches for eligibility, the results and additional screening will be submitted back to the city of Plantation for their review. Note-prior to this incident, the city of Plantation ran the background checks but left the verification of eligibility on us to complete.  Moving forward they will also review and serve as an additional layer of verification.

4.      Once all the above measures have been completed all potential coaches will receive their authorizations to coach.  Should any coach refuse the process or fail the requirements, their coaching applications will be denied.

Additionally:

As a result of Cathy’s actions and her oversight, The PAL Tackle Football Board is also placing Cathy on a year probation effective immediately. This is a penalty which we feel is justified and commensurate with the AYFL bylaws on Level 2 offenses.  This admonishment is to reinforce the severity of her administrative oversight.  

Lastly, Mr. XXXXXXX has been informed that he is not allowed to coach or hold any position nor any official function that puts in him contact with the kids or violates our bylaws.

Again, the Plantation Wildcats take pride in our program and deeply regret this missed step in our process.  We can assure the AYFL and more importantly, the parents of our players, that we have learned from this mistake and will take every measure that it does not happen again.  We are thankful that Mr. XXXXXXXXX offense was brought to our attention and that no harm had come to any players, coaches or anyone associated with our program or the AYFL.